International Membership Organisation, based in Central London is looking for a PR Assistant in their Press Office and reporting the Communications Director. This is a key role in which you will assist with promoting globally the work of the organisation and assist with the protection of their reputation. A great career step if you have a passion for Human Rights, International Affairs and have a real talent for writing.

Responsibilities include:

• Drafting and editing news releases and other communication materials
• Uploading news releases to mailing distribution systems (SAP and Mailchimp)
• Daily updating of social media platforms (X, Facebook and LinkedIn) and monitoring social media channels for any emerging issues
• Liaising with colleagues to update website pages with Press Office news releases
• Building and maintaining media and stakeholder contact lists
• Assisting with coordinating responses to media enquiries and preparing daily or weekly media monitoring reports and communication briefs
• Attending meetings
• Drafting copy and event invitations and liaising with colleagues for copy
• Providing administrative support to communications - organising meetings, maintaining records, and preparing reports

Skills and requirements:

• Drafting Press Releases
• Posting on social media (including X and Facebook)
• Impeccable written English with excellent writing, editing and proofreading skills
• Excellent communication and interpersonal skills and highly organised and professional
• Proficient in monitoring and utilising social media platforms
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
• Basic graphic design skills using Canva or Adobe Creative Suite
• Proficiency in the use of artificial intelligence (AI) tools (such as ChatGPT, Microsoft Copilot, or similar) to support content creation, research, communication planning, data analysis and administrative tasks
• Experience of working in a fast-paced dynamic environment
• Passionate about human rights issues and International current affairs
• Strong research and information-gathering skills
• Pays attention to detail and accuracy, and flexible with a willingness to learn
• Works well in fast-paced environment, multi tasks under pressure
• Happy to travel Internationally if required and also to work out of hours when required
• Photography a video content creation skills would be useful as would 1–3 years' experience in public relations, communications, or corporate affairs (voluntary experience counts!); also some practical experience in a communications role, possibly related to Law

Leading not-for-profit arts and education organisations needs a part time Finance Manager.

This organisation supports artists and civic and learning projects, and has a local and international reach. They fundraise for their work through individual donations, sponsorships, public funds, charitable trusts and foundations, and sales of limited edition art works.

The Finance Manager is responsible for the day-to-day running of the finances, and supports the Head of Finance and Operations to ensure that financial, administrative and legal affairs are effectively conducted and managed and that financial control is maintained. This role is 2 days a week (10:00am-6:00pm) and there is a possibility of extension to the fixed term contract.

Responsibilities will include:

• Managing day-to-day finance and accounting processes - payments and receipts, liaise with suppliers and manage the bank account
• Managing all aspects of in-house payroll, pay and reconcile payroll, pension providers and PAYE/NIC
• Carrying out monthly reconciliations, including bank accounts, credit cards, payroll and any other transactions as required
• Supporting the Head of Finance and Operations to manage cash flow, aged debtors and creditors
• Supporting the Head of Finance and Operations in submitting the quarterly VAT return
• Supervising the Development Team to submit quarterly Gift Aid
• Maintaining financial control and management processes and procedures
• Ensuring processes are adhered to (signing authorities, expense policy, etc)
• Supporting the Head of Finance and Operations to produce quarterly management accounts, 6-month forecasts and assist in the preparation of budgets
• Working in partnership with the Programme Team, Communications, Development, General Manager and other budget-holders to ensure clarity about the financial position and provide them with information to be able to effectively manage their budgets
• Supporting in preparation of the year-end accounts and annual audit
• Providing financial information to support recruitment and fundraising activities
• Occasional key holder responsibilities to cover holiday absences  

Experience and skills needed:

• Relevant financial experience preferably in the charity sector

• Excellent knowledge of accountancy software packages, preferably Xero

• An interest in the arts, heritage or cultural sector would be useful

Leading and cutting-edge investment company in Central London require a dynamic and enthusiastic Office Co-Ordinator to support the smooth running of the Soho based London Office. This role will be a full-time office-based role from 08:30 – 17:30. Benefits include 10% pension contribution, discretionary bonus and private healt.

The main responsibilities of the Office Co-Ordinator role are:

• Welcoming visitors and escorting them to meeting rooms
• Setting up meeting rooms with catering and technology as needed
• Assisting with preparation of presentation and Townhalls
• Contributing ideas to inhouse and external events and ensuring the smooth running of these
• To handle all incoming telephone calls/enquiries in a professional and efficient manner
• Liaising with suppliers
• Managing groceries order for the offices across Europe
• Organisation of events and team activities
• Ensuring an adequate supply of stationery and catering supplies
• Managing any outgoing and incoming post
• Providing administrative support including induction schedules
• Maintaining staff area to ensure it is clean and tidy
• Complete expense and credit card account documentation and filing with the Finance team.
• Assisting with PA type support to senior staff when needed

Skills and experience required:

• 1-2 years’ experience working in an office environment
• Ability to work in a challenging, pressured environment, with a resilient mindset
• Confident and outgoing with an enjoyment of being the go to person for staff members
• Excellent verbal and written communication skills
• An attention to detail, strong work ethic and ability to multitask
• Great working knowledge of Microsoft Office – Excel, Powerpoint and Word
• Great time management skills and a flexible approach

High profile not for profit Membership body needs a proactive PA / EA with a professional and engaging demeanour to help support the Executive team. Reporting to the Senior EA this is a hybrid working role and you will bring your organisational skills and ability to build productive relationships with senior stakeholders to the role. If you love animals, this is a great opportunity for you! Dogs are regularly in the office!

Responsibilities of this role include:

• Providing support to the Executive Assistant and senior leadership team
• Assisting with diary management, meeting coordination, reporting, and the delivery of internal and external events
• Assisting with inbox monitoring and follow-up actions as directed by the Executive Assistant.
• Attending meetings when required to take accurate minutes and record actions
• Coordinating complex diaries and schedules, resolving scheduling conflicts
• Managing meeting logistics and ensuring timely preparation of documentation and follow-up actions
• Coordinating room bookings, catering, technical requirements and attendee communications
• Supporting the production of reports and executive level materials
• Assisting in the planning and delivery of key internal and external events
• Coordinate travel arrangements including booking flights, accommodation and transportation
• Prepare detailed travel itineraries and supporting documentation
• Assist with travel expenses administration where required
• Contributing to the efficient and seamless running of the Executive Office
• Gathering information to support executive briefings, reports and presentations
• Preparing and editing documents, reports and presentations with a high level of accuracy and attention to detail
• Maintaining organised records, trackers and filing systems
• Providing administrative support to projects

Skills and Experience needed:

• Experience in an administrative, personal assistant or executive support role
• Strong organisational and time management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills.
• Experience taking meeting minutes and producing clear written reports
• High attention to detail and accuracy
• Ability to work proactively and use initiative
• Ability to handle sensitive and confidential information
• Ability to work at pace, remain adaptable and manage competing priorities effectively in a dynamic Executive Office environment
• Able to adapt quickly to shifting priorities
• MS Office or Google Workspace (Outlook, Word, Excel and PowerPoint)

Successful and friendly Interior and Construction specialists are looking for a positive and highly proactive Sales Administrator. This is a great permanent role and a real opportunity to play a key role in the success of the team and company. Hours are 8:00am-5:00pm and you will work from their office in the City of London Monday to Friday. Benefits include pension, healthcare, quarterly staff social events, 25 days holiday and bonus. This company prides itself on a very positive working environment with a welcoming team.

Responsibilities will include:

• Diary management, organising travel, coordinating internal processes
• Maintaining records, ensuring all CRM data inputting is kept up to date and accurate
• Administrative support to the sales team
• Update the CRM system, ensuring all client and sales data is accurate
• Prepare sales documents, reports, presentations, and proposals as required
• Liaise with internal departments and external clients to support the sales process
• Assist with supporting sales events – for example charity golf days etc
• Ensure all documentation is organised, filed, and easily accessible
• Support the team with ad hoc administrative tasks and projects as needed

Experience and skills needed:

• Highly organised with strong administrative skills
• Experience in a Sales Administrator, Sales Support, or similar role
• Strong diary management and scheduling experience
• Experience using CRM systems and maintaining accurate customer/sales records
• Zoho experience useful but could also have used Salesforce, Hubspot or similar
• Confident Excel user
• Excellent Microsoft Office skills - Word, Excel, and Outlook (need to be very confident using Excel)
• Strong organisational skills with the ability to multitask effectively
• High level of professionalism and confidentiality
• Positive, enthusiastic, and professional
• Good at multi tasking and can work with a high level of accuracy
• Proactive and able to work independently as well as part of a team

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.

Fascinating specialist Higher Education provider in London needs highly capable HR Partner to join them for a 6 month HR Partner role.

In this role your responsibilities will include:

• Supporting the leadership team and managers with change management
• Supporting strategic projects and policy development
• Create, develop and deliver processes, initiatives and projects to achieve objectives
• Support, coach and give advice to managers
• Conduct investigations, grievance, disciplinary and complaints procedures
• Partner with departments to support their needs, address risks and enable their development
• Facilitate resolving workplace concerns and conflict
• Deliver the departmental strategy in line with the organisational mission and vision
• Providing extra resource in the team
• Support the other HRPs, and HR Management team with day to day work as needed

Experience needed:

• Higher Education experience
• Employee relations experience supporting end to end
• Experience advising on people management matters, conducting investigations, grievance and disciplinary procedures
• Business as usual support experience with the ability to run projects autonomously and also work collaboratively

London based Marketing Agency with International clients needs confident Data Manager with Advanced Excel to support the preparation for an outreach project on behalf of one of their clients. This is a temporary role to start in July for two weeks, possibly longer.

Responsibilities include:                              

• Manage large MS Excel Spreadsheets and prepare data for use by agents and clients
• De-dupe (de-duplicate) large lists of delegates to understand conference registrations and agent engagement
• Manage centralized Master Spreadsheets which power all aspects of these campaigns; and stay on top of changes over time
• Segmenting information in order that the Manager can make informed decisions about the project progress

Required Skills 

• MS Excel: High degree of experience / knowledge, plus databases
• Attention to detail and deadline driven
• Ability to understand the business logic of what is required
• Being comfortable to work in a lively, fast moving environment
• Ability to manage a large amount of data so agents can engage these individuals