Leading Arts and cultural organisation needs Programme and Finance Administrator for varied temp role supporting the Programmes and Curatorial function. This is a rewarding role requiring the ability to build positive relationships with stakeholders, first class communication skills and a keen eye for detail when processing invoices.

Responsibilities include:

• Supporting Programmes and Finance, Curatorial
• To help with the coordination and communication of the artistic programme schedules and process
• To support with the project management for exhibitions, displays and commissions
• To support, with information, the development of programme and schedules at proposal stage
• To help with budget management and assist with ensuring resources and skills are available to deliver the programmes on time and to budget
• To support the departmental Business Continuity Plan, Risk Register, Risk Assessments and act as a point of contact for Health and Safety
• To become a contact on department accounting processes
• To help with the financial reporting cycle for the Curatorial department across monthly reconciliations, quarterly reforecasts and year end, ensuring budgets are managed accurately and effectively
• To process invoices regularly in a timely fashion
• To monitor and report on the income and expenditure for the department, collating and providing management information to the Senior Team and Finance and developing and maintaining forecasting documents to aid accurate forecasting
• To liaise with colleagues in Finance to understand any changes in policy and keep divisional colleagues up to date to ensure compliance
• To liaise with Development and Finance on the allocation and management of fundraising income
• To provide financial updates for regular funder reporting
• To be involved in the budget overview process for each exhibition
• To administer, attend, record and share decisions from project budget and exhibition meetings
• To support the Head of Programme Management with the effective planning and delivery of the curatorial programme of exhibitions and displays
• To support the Director in the decision making process on agreeing exhibition proposals
• by providing scheduling scenarios
• To contribute to the planning, monitoring and evaluation of exhibitions and displays schedules
• To liaise with colleagues to gather schedule information, highlight scheduling questions requiring resolution, and organise ad hoc schedule planning meetings

Experience needed:

• Ideally some experience of project management
• Working knowledge of Unit 4 Agresso
• Good numeracy and business planning skills, including financial
• Effective verbal and written communication skills
• Excellent administrative and organisational skills, with the ability to prioritise and multi task in order to meet deadlines and work well under pressure
• Strong analytical skills and experience in writing, collating and sharing key information, ensuring the delivery of key objectives
• Minute taking
• Financial planning, working within budget and to deadlines
• A proactive and flexible communicator
• An interest in the Arts and Cultural world

Well established and highly successful International Investment and Technology company needs proactive and professional Executive Assistant to join a very friendly Investor Relations  team. This is a hybrid working role and you will be based at their Central London office. Benefits include BUPA, 25 days holiday, Pension and Bonus.

Reporting to the EA Manager responsibilities will include:

• Supporting a talented Vice President with very high standards
• Supporting the Investor Relations team – you will be part of a collaborative team of Executive Assistants
• Complex calendar management – across timezones
• Gatekeeping and liaising with internal teams, external stakeholders, and investors
• Coordinating travel, meetings, and events
• Taking ownership of ad hoc projects 

You will need:

• At least seven years’ relevant experience
• A bachelor's degree is preferred
• Experience in client services, Investor Relations, or other customer-focused roles is a plus
• Professional backgrounds preferred, you don’t necessarily need finance experience
• Ability to adopt generative AI into workflows
• Microsoft Office suite (particularly Outlook) is preferred
• Keen attention to detail, first class organisational skills
• The ability to thrive in a fast-paced work environment and handle confidential information
• Takes ownership of work

We are looking for a skilled Design Studio Assistant for our client, a prominent Arts organisation in central London.

This pivotal role supports the operational function of the busy in-house Design Studio, which caters to a wide range of departments including Marketing and Programming. The successful candidate will work closely with the Design Studio Manager, handling administrative tasks that ensure seamless project workflows, particularly in print commissioning and supplier communication.

The role is ideal for someone with a background in project coordination, and the arts sector, seeking a career entry point into studio or project management in a creative environment.

The position offers the chance to be part of a friendly team, contributing to innovative and inclusive cultural programmes, whilst developing skills in project coordination, print processes, and inter-departmental communication.

Your responsibilities will include:

• Supporting the Design Studio Manager with daily administrative and operational duties to ensure efficient studio functioning
• Executing administrative processes related to print commissioning, including requesting quotes, managing artwork files, and securing proofs
• Communicating regularly with print and signage suppliers, organising the distribution of proofs and quotes to internal teams, and following up on sign-offs
• Co-ordinating the delivery and installation of printed materials, ensuring timeliness and accuracy
• Generating Purchase Orders (POs) using internal budget codes and tracking invoices to facilitate smooth payments
• Taking minutes during creative presentations and meetings to ensure clear records are kept
• Supporting operational improvements within filing systems and project documentation management

You will have:

• A keen focus on detail and organisational skills
• Excellent written and verbal communication ability
• Ability to manage multiple tasks efficiently in a fast-paced environment
• Administration experience ideally within Design, Branding, Advertising or similar
• Mac literate – if you have knowledge of the Adobe suite that would be useful
• Google Suite knowledge (Google Drive, Docs, Sheets, etc.) is useful with a willingness to learn and adapt to project management tools such as Asana
• A keen interest in the arts and creative sectors

We welcome applicants who show enthusiasm for learning about print production and studio operations.