Executive Office Coordinator, temp for 3 to 6 months initially, hybrid working, Membership Body, London, c.£19.20 per hour plus holiday pay
High profile not for profit Membership body needs a proactive PA / EA with a professional and engaging demeanour to help support the Executive team. Reporting to the Senior EA this is a hybrid working role and you will bring your organisational skills and ability to build productive relationships with senior stakeholders to the role. If you love animals, this is a great opportunity for you! Dogs are regularly in the office!
Responsibilities of this role include:
- Providing support to the Executive Assistant and senior leadership team
- Assisting with diary management, meeting coordination, reporting, and the delivery of internal and external events
- Assisting with inbox monitoring and follow-up actions as directed by the Executive Assistant.
- Attending meetings when required to take accurate minutes and record actions
- Coordinating complex diaries and schedules, resolving scheduling conflicts
- Managing meeting logistics and ensuring timely preparation of documentation and follow-up actions
- Coordinating room bookings, catering, technical requirements and attendee communications
- Supporting the production of reports and executive level materials
- Assisting in the planning and delivery of key internal and external events
- Coordinate travel arrangements including booking flights, accommodation and transportation
- Prepare detailed travel itineraries and supporting documentation
- Assist with travel expenses administration where required
- Contributing to the efficient and seamless running of the Executive Office
- Gathering information to support executive briefings, reports and presentations
- Preparing and editing documents, reports and presentations with a high level of accuracy and attention to detail
- Maintaining organised records, trackers and filing systems
- Providing administrative support to projects
Skills and Experience needed:
- Experience in an administrative, personal assistant or executive support role
- Strong organisational and time management skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills.
- Experience taking meeting minutes and producing clear written reports
- High attention to detail and accuracy
- Ability to work proactively and use initiative
- Ability to handle sensitive and confidential information
- Ability to work at pace, remain adaptable and manage competing priorities effectively in a dynamic Executive Office environment
- Able to adapt quickly to shifting priorities
- MS Office or Google Workspace (Outlook, Word, Excel and PowerPoint)